AI-powered patient intake & pre-screening assistant built specifically for mental health practices. Spend less time on forms and phone calls. Help patients get started faster.
Patient Message:
"Hi, I'd like to schedule my first appointment..."
AI Assistant:
"I'd be happy to help you get started. Let me gather some information to prepare for your visit. What brings you in today?"
Complete
Organized
Delivered
Time Saved
40-60%
Time Saved
40-60%
Mental health clinics lose time and revenue because of inefficient intake processes
New patients abandon long intake forms before completing them, leading to lost opportunities
Staff spends hours on repetitive questions and manual data entry instead of patient care
Missing or incomplete information delays care and requires follow-up communication
High no-show and drop-off rates impact revenue and reduce care continuity
Your clinicians shouldn't be doing admin work. Your staff shouldn't be overwhelmed. There's a better way to handle intake.
Our AI assistant handles pre-visit intake and screening before the first appointment. It collects the right information, prepares a clean summary, and hands it to your team — ready to act.
Works with your existing workflow. No need to replace your EMR or learn new software. Simply integrate and go.
Handles administrative intake only. Your clinicians remain in control of all diagnostic and treatment decisions.
Delivers clean, structured summaries that your team can act on immediately. No more deciphering messy forms.
Unlike generic intake tools, our AI understands the unique needs of mental health practices. It's trained to handle sensitive conversations with empathy and collect the specific information clinicians need.
Calm, supportive tone that puts patients at ease
Collects relevant history and symptoms appropriately
HIPAA-ready infrastructure with encrypted data
"How would you describe what brings you here today?"
Patient responds with their concerns...
From patient contact to clinician-ready summary in minutes
Patients chat with the assistant via your website, SMS link, or email. The interface is calm, empathetic, and easy to use — even for anxious patients who might struggle with traditional forms.
Embedded directly on your site
Text message with secure link
Convenient email invitation
Hello! I'm here to help you get started with your first appointment. This should take about 5-10 minutes.
To begin, could you please share your full name?
Sarah Johnson
Thank you, Sarah. What brings you in today?
Non-Diagnostic Screening
Collects info without making clinical decisions
The AI assistant conducts a comprehensive yet comfortable conversation, gathering all necessary information while maintaining an empathetic, supportive tone.
The AI adapts questions based on patient responses, ensuring relevant information is collected without overwhelming them.
Your team receives a structured, comprehensive summary that's ready to review and act upon. No more deciphering messy handwriting or incomplete forms.
Organized, easy-to-read format with key sections highlighted
Clear indicators of patient readiness and any urgent flags
Important context and considerations for the first session
Suggested actions based on intake information
Name: Sarah Johnson
Age: 34
Contact: sarah.j@email.com
Experiencing persistent anxiety and difficulty sleeping for the past 3 months...
From patient onboarding to visit readiness — everything your practice needs
Streamline the entire onboarding process for new patients
Ensure patients are ready and appropriate for care
Free up your staff to focus on what matters most
Support for multiple languages
Works on any device
Patients can start anytime
Track completion rates
Clinics typically see measurable improvements within the first 30 days
Less time on forms and phone calls
Patients get started quicker
More patients complete intake
Better focus and morale
Most clinics start seeing measurable improvements in their intake process within the first month of implementation. The system learns and improves over time, leading to even better results.
Quick implementation and staff onboarding
Start seeing reduction in admin work
Significant improvements across all metrics
Designed specifically for mental health clinics and therapy practices
Multi-provider practices
Individual and group therapy
Medication management focused
All practice sizes
Need to process many new patients efficiently
Staff overwhelmed with intake tasks
Make onboarding easier and less stressful
Want complete, structured intake information
This system is designed for administrative intake and pre-screening only. It does not provide medical advice, diagnosis, or treatment recommendations. All clinical decisions remain with your licensed professionals.
We take patient data security seriously. Every aspect is designed to protect sensitive information.
Our platform is built on HIPAA-compliant infrastructure from the ground up, ensuring all patient data is handled according to strict healthcare privacy standards.
Full BAA coverage for your practice
Continuous monitoring and testing
Full audit trail and reporting
All patient data is encrypted both in transit and at rest, using industry-standard encryption protocols to ensure maximum security.
Secure data transmission
Military-grade data encryption
Protected encryption keys
Role-based permissions and multi-factor authentication
Clear separation between admin and clinical data
Complete activity tracking and monitoring
Our system handles the administrative burden of intake and pre-screening, but all diagnostic and treatment decisions remain with your licensed clinicians. We provide the information — you provide the care.
Transparent pricing with no hidden fees. No long-term contracts required.
Based on practice size and complexity
Per month, based on patient volume
No per-patient charges
Dedicated support team
Continuous improvements
Detailed insights
Cancel anytime. We earn your business every month with results, not contracts.
Book a short demo and see how AI can simplify intake for your mental health clinic. No pressure, just a conversation about your needs.